How to verify a supplier before sending money
Before making international payments, confirm the company really exists and validate the transaction documents.
30-second summary
1) Confirm the company
Real and properly registered
Verify legal registration, address and public presence.
2) Review the documents
Proforma and contract
Check consistency across key data, signatures and commercial terms.
3) Verify the payment
Correct beneficiary
The beneficiary must match the company and country.
Common warning signs
- Price far below market level and conditions that look too good to be true.
- Pressure for immediate payment or an urgent request to change bank details.
- Generic emails, inconsistent signatures, or a recently created domain.
- Documents with errors, off-brand logos, or conflicting information.
What to verify (minimum recommended)
- ✓ Company registration: legal name, registration number, address and status.
- ✓ Presence and commercial history: website, references and market footprint.
- ✓ Transaction documents: Proforma Invoice, contract and certificates.
- ✓ Bank account and beneficiary consistent with the company and country.
Recommended step-by-step
-
1Request the basic documentsCompany registration, proforma invoice, contract and bank details.
-
2Validate information consistencyConfirm legal name, email domain, address and commercial footprint.
-
3Only then proceed with paymentIf critical inconsistencies appear, stop the transaction.
Need to verify a supplier?
Braziltrad provides independent verification of suppliers and commercial documentation to reduce risks in international transactions.
Request verification